A/V equipment

• Session rooms will be equipped with an audio system, projector, screen, and WiFi.
• Laptops will not be provided. Please bring conversion dongles for your Windows PC or Apple laptop to ensure it will be compatible with the room setup.
• If you are not able to furnish your own laptop, please arrange with your Session Moderator or another presenter in your session to borrow one.
• It is good practice to bring your presentation in a cross-platform compatible format (e.g., PDF) on a USB drive in case of emergency.

Schedule and timing

• Arrive at least 10 minutes before the scheduled start time for your session so there is enough time to resolve any technical challenges.
• Because NACIS tends to have more variety than standard academic conferences, not all sessions are the same length nor do they have the same number of presenters.
• Time allocated for your talk includes questions and allows time for transition to the next speaker.
• Your Session Moderator will enforce strict timing on presentations if there are constraints and will provide signals for time remaining.

Tips for a great presentation

• Even for experienced presenters, it is a good idea to practice your presentation ahead of time. This will help clarify your message, develop your tone, and set your timing.
• Help build session cohesion and audience rapport ahead of time by reviewing your session composition to familiarize yourself with the other presenters and topics in your session. The most successful sessions are often ones where presenters are able to speak both to their specific project and the general theme of the session.
• During Q&A, please repeat the question. This will ensure you understood it and allow the PA system to carry it throughout the room for the rest of the audience.
• Do not exceed your allotted time out of respect to the other speakers in the session.

Poster and Map Gallery exhibitor guidelines

Equipment

• NACIS will provide Foamcore stands on which to display your poster or map. Adhesives will be provided (double-sided tape, tacks, or pins).
• The Foamcore will accommodate posters and maps up to 36” wide x 24” tall. If you wish to display a design that exceeds this size, please make appropriate arrangements with the Map Gallery Coordinator when registering your poster, or reach out to [email protected].

Schedule

• The Poster and Map Gallery reception will be held after the keynote presentation on Wednesday evening (approximately 9:00pm local time).
• The gallery room will open around 5pm for participants to hang their work ahead of the keynote presentation. Please make arrangements to have your poster or map on display before the keynote begins at 7:30pm so that attendees may immediately adjourn from the keynote to the gallery.
• The session will double as a reception with light food and drink. Attendees typically socialize and wander through the displays.
• Poster and map authors are expected to be near their display during this time to answer any questions but they are not expected to give formal presentations of their work.
• After the reception is over on Wednesday, maps and posters will remain on display until Friday at the 3:30pm break. The room will be open for attendees to visit throughout the conference. If you prefer to NOT have your design remain on display (for security purposes), please make arrangements to have it removed.
• On Friday during the 3:30pm break, please make your way to the Map Gallery room and take down your poster.

Student Map and Poster Competition

• Some of the posters on display will be done by students who are competing in the Student Map and Poster Competition. Attendees will see a sign attached to each student poster indicating its eligibility for the student competition.